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Free Event Planning Template for Google Sheets (2025 Update)

January 23, 2025

In this article, we will show you how to use our event planning template in Google Sheets. Read on to learn more!

google sheet event planning template

Free Google Sheets Event Planning Template

You can make a copy of this event planning template in Google Sheets for free. Don't request for permission to edit, simply go to File > Make a copy.

google sheet event planning template free

How to Use the Event Planning Template in Google Sheets

Below, we explain how to use our event planning template in Google Sheets: 

1. Complete the Event Overview

Fill in the event name, date, prepared by, and date prepared. This section provides a quick snapshot of the event details.

google sheets event planning spreadsheet

2. Fill Out Event Details

Enter the venue, purpose, estimated attendance, and time in the "Event Details" section. This helps you keep track of the key logistics.

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3. Add Tasks to the Planning Checklist

List tasks in the "Planning Checklist" with assigned responsibility and deadlines. This makes sure every task has a clear owner and due date.

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4. Track Task Status

As tasks are completed, check them off in the “Status” column. This ensures you stay on top of progress and meet deadlines.

customizable google sheets event template

5. Fill Out the Budget

Input estimated costs for each category in the "Estimated Amount" column. After the event, enter actual costs in the "Actual Amount" column to compare estimates with final expenses.

free google sheets template for event planning

Feel free to customize this layout based on your specific needs! 

We hope you now have a better understanding of how to use our free event planning template for Google Sheets.

If you enjoyed this article, you might also want to check out our goal tracker template for Google Sheets and time blocking template for Google Sheets.

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