In this article, we will show you how to share Google Forms results and attachments via a link or an email. Simply follow the steps below.
Here’s how to share your Google Forms results either via a link or an email.
Navigate to your open Google Form and click on the "Responses" tab. This tab will allow you to see all the responses collected from your form.
To organize and share the results, click on the green Sheets icon. This action will create a new Google Sheets document that will automatically populate with the form results.
Within your newly created Google Sheets document, find and click on the "Share" button located in the top right corner to initiate the sharing process.
A dialog box will appear. You can either manually enter the email addresses of the people you want to share the results with or select "Copy link" to create a shareable link that can be sent to multiple people at once.
Before defining specific permissions, ensure you select "Anyone with the link" from the general access dropdown. Next, determine whether recipients can "View", "Comment", or "Edit" the results spreadsheet to define their level of interaction with the data.
After setting permissions, click "Send" to dispatch email invitations directly or select "Copy Link" to copy the link and share it through messaging apps, social media, or other platforms.
Verify that the recipients have successfully received and accessed the form results, and can interact with the data as you've permitted.
Aside from responses, your form might have files attached that you want to be shared. Follow the process below to share your Google Forms attachments.
Open your Google Form and click on the "Responses" tab to view the list of responses and attachments.
Search for the question with attachments within the responses. You will notice a Google Drive icon labeled 'View folder' in the top right corner of that specific question. Click it to open and view the attachments in Google Drive.
Single File: To share a specific file, right-click on it and select "Share" from the dropdown menu.
Entire Folder: If you wish to share all attachments at once, right-click on the folder containing them and select "Share".
A dialog box will appear, giving you the option to either enter the email addresses of the recipients or select "Copy link" to generate a link that can be shared with anyone.
Before diving into specific permissions, choose "Anyone with the link" from the general access dropdown menu.
Next, decide whether recipients should have "Viewer", "Commenter", or "Editor" permissions.
After adjusting the settings, click "Send" to send email invitations directly or select the link icon to copy the link for sharing through various platforms.
Check that the recipients can access and engage with the attachments based on the permissions you've set.
We hope that you now have a better understanding of how to share Google Forms results. If you enjoyed this article, you might also like our article on how to create a waiver in Google Forms or our article on how to make a time off request form in Google Forms. If you want to know how to send copies of responses to email in Google Forms, we also suggest checking out our detailed guide.
