In this article, we will show you how to download Google Forms as PDF in just a few clicks. Simply follow the steps below.
Here’s how to save Google Forms as PDF:
Once you have your desired Google Form open, locate the three vertical dots in the top right corner of the page. Click on these dots to reveal a dropdown menu and select the "Print" option.
A print settings menu will appear. In this menu, choose "Save as PDF" from the list of available printers or destinations.
After ensuring "Save as PDF" is selected, click on the "Save" button.
A window will prompt you to choose a location on your computer where you'd like to save the form as a PDF.
Navigate to the location where you saved the file and open the PDF to ensure that the Google Form has been successfully downloaded and saved in the correct format.
Here’s how to save all Google Forms Responses as PDFs:
Open your Google Form and click on the "Responses" tab at the top. Here, you'll find a collection of all the responses submitted via your form.
To view the responses in an organized manner, click on "View in Sheets". This action will open all the responses in a Google Sheets spreadsheet that is arranged in rows and columns.
Once in Google Sheets, go to the upper left corner and click on "File". A dropdown menu will appear. Hover your cursor over "Download", which will present several file format options. From this list, select "PDF Document".
Upon selecting "PDF Document", a settings window will pop up. Here, you can tailor the PDF to your preferences.
Select Layout and Paper Size: Select your preferred orientation (portrait or landscape) and paper size (e.g., A4, Letter). This will ensure that your PDF appears in the layout you desire.
Fine-tune Margins and Scaling: Fine-tune the margins and scaling options to ensure your content fits well within the pages of the PDF, without being overly stretched or compressed.
Export the Adjusted File: Once satisfied with your settings, click on the "Export" button. This action will prepare the file for download.
Navigate to the location on your computer where you've chosen to save the file. Open the PDF to confirm that all responses are presented accurately and in your preferred format.
Here’s how to save Individual Google Forms Responses as PDF:
Open your Google Form and click on the "Responses" tab to view all responses.
Choose an individual response from the list to view its details.
Once viewing an individual response, click on the print icon or use the keyboard shortcut (Ctrl+P or Command+P) to open the print menu.
In the print settings menu that appears, choose "Save as PDF" from the list of available printers or destinations.
Click on the "Save" button and a window will appear prompting you to choose a location on your computer to save the individual response as a PDF.
Navigate to the saved location and open the PDF to confirm that the individual response has been successfully downloaded as a PDF.
We hope that you now have a better understanding of how to download Google Forms as PDF.
You might also like our articles on how to duplicate Google Forms and how to make an answer key in Google Forms. To optimize your workflow better, we recommend reading our guide on how to use Google Forms as an approval tool.
