In this article, we will show you how to set up a Google Forms report generator. Simply follow the process below.
Follow the steps below to access Google Forms report generator.
Begin by either crafting a new Google Form or accessing an existing one to gather the data for your report.
Use the 'Send' button to distribute your form. You can share it through email, a direct link, or on social media platforms to collect responses.
Allow some time for respondents to submit their answers. Google Forms automatically collects and organizes this data.
Navigate to the 'Responses' tab in your form. Here, all the collected responses are displayed along with automatically generated summaries, including charts for quick analysis.
In the 'Responses' tab, examine the summary and visual representations provided by Google Forms for each question, aiding in a quick understanding of the collected data.
For an in-depth report, click the Google Sheets icon within the 'Responses' tab. This action creates a spreadsheet containing all the detailed response data.
Follow the steps below to generate a report from your Google Forms data. For this example, we will use an incident report data from Google Forms and use the type of incident category to create a chart for a report.
Start by opening the Google Sheets document that's collecting responses from your incident report form. This sheet contains all the raw data submitted.
Before creating a chart, you need to summarize the data. Create a new sheet in the same document to organize the types of incidents reported into categories.
In the new sheet, list each category of incident (Theft, Injury, Property Damage, Harassment, Other) in separate rows. Next to each category, use the COUNTIF function to count occurrences of each incident type. For instance, you can enter ‘=COUNTIF('Form responses 1'!I2:I9, "Theft")’ in cell B2 to count all instances of 'Theft' in column I of Form responses 1. Set up the same formula to the rows below it according to the type of incident.
Use the data prepared in the previous step to create a simple table. This table should have two columns: one for the incident type and one for the count of each type. Highlight the table you've created with the incident types and their counts. This is the data you will use to generate your chart.
With your data selected, go to the menu and click "Insert", then choose "Chart". Google Sheets will suggest a chart type. For a categorical summary like this, a pie chart or bar chart is usually most effective.
In the Chart Editor on the right side, you can change the chart type by selecting "Chart type". Adjust your chart to best represent your data, depending on your preference for visual presentation.
Still in the Chart Editor, customize your chart's appearance. You can change the title, adjust the legend, modify the colors, and more to make the chart clearer and more visually appealing.
Review your chart to understand the distribution of incident types reported. This visualization makes it easier to see which incidents are most common and may require further action.
Finally, share your analysis by either giving stakeholders access to the Google Sheet or exporting the chart.
To export, click on the chart, then choose "Download" from the menu in the upper right corner of the chart to save it as an image.
We hope that you now have a better understanding of how to set up Google Forms report generator. If you enjoyed this article, you might also like our article on how to set up a Google Forms incident report template or our article on how to set up a Google Forms daily report.
